Wedding photo QR codes: how to set one up and where to put it
Where to put your photo QR code so guests actually scan it, how big to print it, wording ideas and how to test it.
Updated · 6 min read·By the DropSnaps team
Questions people ask
How big should a wedding photo QR code be?
On a table card, 4 to 5 cm across is comfortable to scan from a seat. For a sign people read from further away, a rule of thumb is about a tenth of the distance: roughly 20 cm across for a sign scanned from 2 metres.
Do guests need an app to scan a QR code?
No. The camera app on almost every modern iPhone and Android phone recognises QR codes: guests point the camera at it and tap the link that appears.
Can I put the photo QR code on our invitations?
Yes. Printing it on invitations, the order of service or your wedding website means guests have it before the day, and they can share photos from the hen and stag dos or the night before too.
A QR code is the easiest way to get guests from "I've got some good ones" to actually sharing them. This guide covers how a photo QR code works, where to put it, how big to print it and what to write next to it.
How a photo QR code works
A QR code is a web address in a form a phone camera can read. Your guest points their camera at it, taps the link that appears, and your event's page opens in their browser. From there they choose photos and videos from their camera roll and upload them.
The camera app on almost every modern iPhone and Android phone reads QR codes, so guests don't need anything extra. With DropSnaps there's no app to download and no account to create either.
Every DropSnaps event comes with three ways in, so nobody gets stuck:
The QR code, for anyone with a phone camera.
A share link, for your group chats, emails and wedding website.
A six-letter code, which guests can type on the DropSnaps home page if a code won't scan.
The printable card that comes with every event
Where to put your QR code
Put it where guests have a moment to spare and a phone in their hand.
On the tables. One card per table is the most effective spot of all. Guests are sitting down, they've been taking photos all day, and the card is right in front of them.
At the bar. A queue is the perfect time to upload.
At the entrance or the drinks reception. A larger sign next to the table plan catches people as they arrive.
On the invitations or your wedding website. Guests have the link before the day, and can share photos from the hen and stag dos too.
In the order of service. It's in every guest's hand during the ceremony, ready for later.
On the screen. If you're running a slideshow, keep the QR code on show so anyone watching can join in. DropSnaps puts it in the corner automatically.
In your thank-you cards. A last reminder for anyone who never got round to it.
Guests at the table have time, a phone in hand, and the card right in front of them
How big to print it
Table cards: 4 to 5 cm across is comfortable to scan from a seat.
Signs: a rule of thumb is about a tenth of the scanning distance, so roughly 20 cm across for a sign people scan from 2 metres away.
Invitations: around 2.5 cm across is the smallest to go.
Print it dark on a light background, leave a clear white border around it, and avoid glossy card that catches the light.
What to write next to it
Tell guests what happens when they scan, and that it's quick. A few ideas:
"Share your photos of our day: scan me with your phone camera"
"We'd love to see the day through your eyes"
"Snap it, scan it, share it. No app needed"
"Every photo you share appears on the big screen"
"Help us catch every moment: scan to share your photos and videos"
Add the six-letter code underneath as a backup.
If your event has a PIN
A PIN keeps the photos to the people who were actually there. With DropSnaps, the QR code you print from your event includes the PIN, so guests who scan go straight in. Anyone typing the six-letter code instead is asked for the PIN, so either print it on the card too or keep it for the guests you tell in person.
Test it before the day
Scan it with an iPhone and with an Android phone.
Try it on mobile data as well as Wi-Fi.
Print one copy at the real size and scan it from where guests will be sitting.
Upload a test photo, then delete it, so you know exactly what guests will see.
If the venue has thick walls and a weak signal, add the venue's Wi-Fi details to the card.
